Document Reference Guide

A Bill of Lading (BOL) is the essential shipping document that serves as a contract between shipper and carrier, receipt of goods, and document of title for freight shipments.

A Purchase Order (PO) is a commercial document issued by a buyer to a seller, specifying the types, quantities, and agreed prices for products.

An invoice is a commercial document issued by a seller to a buyer, detailing the products or services provided and the amount due for payment.

Proof of Delivery (POD) is a document signed by the receiver confirming that goods were delivered. It protects all parties in a transaction.

A packing slip is a document that accompanies a shipment, listing the contents for verification during receiving.

The W-9 form (Request for Taxpayer Identification Number) is used by businesses to collect vendor tax information for 1099 reporting.

A resale certificate allows businesses to purchase goods tax-free when those goods will be resold to customers.

A tax exemption certificate allows qualified organizations (government, non-profits, manufacturers) to purchase goods without paying sales tax.

A Certificate of Insurance (COI) proves that a company has active insurance coverage for liability, auto, workers compensation, and other risks.

A spec sheet (product specification sheet) details the dimensions, capacity, materials, and quality grade of packaging products.

A grading sheet documents the quality assessment of reclaimed packaging materials, determining grade-based payouts in recycling programs.

A Safety Data Sheet (SDS) provides comprehensive information about hazardous chemicals, including health hazards, safe handling, and emergency procedures.

A weight ticket (scale ticket) is an official document from a certified scale showing the weight of a shipment, used for freight pricing and load verification.